Islamic Relief
Vacancy Announcement
Procurement assistant
Islamic Relief is a humanitarian INGO operating in Palestine in the fields of emergency relief and development. Islamic Relief announces the following vacancy for its office in Gaza Strip.
Title: Procurement assistant
Ref.: PA -A – 06 -2017
Location: Gaza office.
Duration: Nine months, renewable, full time.
Deadline of applications: Wednesday, 05 April 2017
Main Duties:
- Assist procurement coordinator in all Procurement department tasks in professional manner.
- Assist in Analyzes and evaluates requisition forms to ensure purchases meet requirements of the IRPAL.
- Communicates with vendors to interpret, clarify, inform and resolve procurement issues. Prepare periodic reports for the purchasing process.
- Prepare contractor and ensure compliance with all contractual terms and conditions.
- Takes necessary steps to resolve performance issues.
- Assists employees in developing solicitation specifications, reviewing solicitation evaluations and editing these documents to ensure adherence to IRPAL procurement policy requirements. Data entry for all procurement tendering and quotations, using required software’s.
- Initiates and processes requests for quotations/proposals for Department purchases, researching, evaluating and making appropriate selection of commodity or service classification from the prepared vendor list.
- Assist in Conduct solicitation process to include pre-solicitation conferences with potential vendors to clarify bid specifications, openings to determine responses, evaluation of offers and recommendation, and selection and notification to chosen contractor.
- Assist in evaluation of proposals by chairing evaluation committees and calculating weight factors for cost proposals.
- Assist in creates and updates vendor database files in the procurement system in order to establish authorized vendor status.
- Represents the IRPAL Purchasing meetings by attending periodically called meetings.
- Clarify the IR position and philosophy on purchase-related issues.
Candidates must possess the following competencies:
- A bachelor degree from an accredited University.
- Minimum two years of experience in Related field, preferably with international NGOs.
- Exceptional communication skills.
- Diplomacy, tact & negotiation skills.
- Excellent English language skills.
- Report writing skills.
- Problem solving skills.
- Working knowledge of word and excel.
How to apply Interested applicants may get Job Application Form from this link: http://apps.irpal.ps/jobs/login.php Important notes to applicants: Only candidates possessing relevant experience will be short listed. Incomplete applications will not be given consideration.